ftsoli.blogg.se - Mail merge outlook

#Mail merge outlook how to#
#Mail merge outlook Pc#

You will see a preview of the result in the dialog: You will get a dialog that allows you to format the greeting line. Click on Greeting Line in the mailings tab: Merge Tools in Word

Place your cursor at the location where you want to insert the greeting line. The first merge field that we are going to insert is the greeting line. In the center of the menu, we will find the buttons to insert the merge fields. So in Word, you will see that the Mailings tab is selected. I personally prefer to first write the document normally and then insert the merging fields where needed. I have chosen to create a new Word document, but you can also select an existing document. Otherwise, you will only create Word documents for each contact. Make sure you select Merge to Email in the merge options and write the subject line for the message.

More options – Select Merge to Email and enter a subject line.

Contact data file – We can save the settings for later usage.

Document file – If you already have a Word document ready, then you can select it.

Contacts – Choose either all contacts in current view (if you have filtered your contacts or want to email everybody in your contact list), or Only selected contacts.

Here we can choose which contacts we want to use, create the content for the mail body, and select where we want to merge everything to. If you are using the small ribbon, then you will need to click on the 3 dots (eclipse) on the right side and select Mail Merge: Mail Merge in small ribbonĪ dialog appears after you have clicked on mail merge. The mail merge button is located in the Home ribbon: Start Mail Merge With the contacts selects or filtered we can start the mail merge in Outlook. Only the contacts that match the filter are now listed in your contacts list.

Enter the company name and select the field Company field only.

With your contacts list opened in Outlook, click on View.

To do this we can create a filter based on the company name in Outlook. Let’s say you want to send an email to all contacts from a specific company. If you only want to select a handful of contacts, then it’s easiest to hold down the Ctrl key and select the contacts in the list: Selecting a few contactsĪnother option apply a filter on your contact list. The first step is to select the contacts in Outlook. Step 1 – Selecting the contacts in Outlook The first step exists if selecting or filtering the contacts, after which we can create or select the word document that we want to use for the email body. If you have all your contact in Outlook then we can start the mail merge from within Outlook. So to send out a mass email in Outlook using mail merge we need two things: The contents of the mail will be personalized (the greeting, address block, for example) using placeholders. With a mail merge, we are going to send a personalized email to a large number of recipients. Including a step-by-step guide for creating and sending a mail merge.

#Mail merge outlook how to#

In this article, we are going to take a look at how to use mail merge in Outlook. Both options will be explained in this article.

For the latter, we can use your contacts in Outlook or an Excel list. To create a mail merge we will need a Word document for the content and a list of contacts. Whether you need to send out a mass email to customers or employees, mail merge makes it easy to personalize the content and ensure that each email is tailored to the recipient. When you are finished, you can set your repeat step 6 to set your personal mailbox back as the default account.Mail merge is a powerful feature in Outlook that allows you to easily create and send personalized emails to a large number of recipients.Click on the gear icon at the bottom of the Accounts pane column and select to set the shared mailbox as the default account. Click on the shared mailbox from the accounts pane so that it is highlighted.From the Apple menu, click Outlook > Preferences.In the future, you can simply repeat step 7 to perform another mail merge from that account.

When you are finished, repeat step 7 to set your mailbox back to the default account.The merge will use the default account (now the shared mailbox) to send the emails. You are now ready to perform a mail merge.Enable the Always use the default account when composing new messages option.Scroll down until you see the Send Messages area.The checkbox should appear next to that account.Highlight the account that you wish to use for the Mail Merge by clicking it.You should see your account and the new Shared Mailbox account.

Click File > Info > Account Settings > Account Settings….

#Mail merge outlook Pc#

Please add the account following the steps outlined here: Add a Shared Mailbox in Outlook Windows PC - Outlook Before following the instructions below, the Shared Mailbox will need to be added to Outlook on your computer.